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African Union Nairobi, Nairobi County, Kenya
Oct 19, 2017
Full time
JOB DESCRIPTION SUMMARY Under the supervision of the Director, the secretary shall carry out administrative work including answering telephone calls and taking messages in foreign languages. Project MAIN DUTIES AND RESPONSIBILITIES:    Perform a variety of office functions and activities;  Using both English and French Languages on the phone, or face to face with visitors and clients;  Arranging meetings within and involving the human resources and administrator office;  Making appointments and keeping a diary;  Making travel and accommodation arrangements ;  Maintaining accurate and tidy filing systems and data bases for all staff in the human resources and administration office and keeping both electronic and hard copies;  Occasionally handling new staff members within the bureau;  Handle incoming circulars, reports and letters from head office;  Take and transcribe dictation from the Senior Human Resources and Administration Officer;  Manage registry, drivers and messengers;  Provide public relations and preserve corporate image locally and internationally;  Draft correspondence, speeches for the Senior Human Resources and Administration Officer and take minutes in meetings ;and  Ensure availability of stationery stock, equipment and furniture in the human resources and administration office. Task   QUALIFICATION AND WORK EXPERIENCE REQUIRED Academic Qualifications: Full Diploma in Secretarial Training , with ten (10) years experience , five (5) of which should be in a similar position in an International Diplomatic Mission, or administration diploma with 5 years working experience, two (2) of which should be in an International Diplomatic Mission;  Training in Communication Skills. Knowledge, Skills and Abilities: Excellent communication skills in English/French;  The ability to read, write and speak English and French fluently; Excellent organizational and computer skills ;  Strong personality but friendly, polite and patient;  Work quickly, accurately and efficiently, meeting tight deadlines; Be able to work unsupervised on your own initiative; vii. Discretion and confidentiality;  Excellent team player and able to work in a multi-cultural environment; and Decision maker, firm yet flexible, confident; and x. Be able to manage stress.
African Union Nairobi, Nairobi County, Kenya
Oct 19, 2017
Full time
MAIN DUTIES AND RESPONSIBILITIES Accounting Manage a complete financial function of the Mission which would include a number of different and diverse operations and inter-related accounts of the financial system; Process and verify all bank payment and ensure that the accompanying supporting documents are complete and accurate;  Keep and update financial records of the office;  Maintain updated Personnel data (staff contract, leave management, up-to-date personnel information…)  Maintain up to date files for service providers/contracts; Journalize monthly exchange difference and bank charges on the various payments effected through Foreign and Local bank accounts of the Mission;  Adjust the local bank balance at the end of each month;  Prepare bank reconciliations;  Draft various correspondence related to financial and administrative matters and submit to the supervisor;  Prepare financial statements to be audited;  Prepare Financial Reports for consideration of the AU Headquarters and Donors as well as the certification of general expenditures;  Ensure that accurate and complete accounting, reporting and internal control systems are functioning and that all relevant records are maintained accurately;  Provide advice on financial and administrative policies, their application and related procedures for the office in accordance with the Financial Rules and Regulations, Staff Regulation and Rules and various circulars.  Provide advice and corrective actions in response to audits and other queries to ensure adherence to the Organization’s Financial Rules and Regulations, Staff Rules as well as administrative instructions and circulars;  Perform any other financial and administrative related duties as may be assigned by supervisors. Tasks b) Payroll  Maintaining payroll information by collecting, calculating, and entering data. Updating payroll records by entering changes in exemptions, insurance coverage, savings deductions, and job title and department/division transfers. Preparing reports by compiling summaries of earnings, taxes, deductions, leave, disability, and nontaxable wages.  Determining payroll liabilities by calculating employee salary, statutory and other legal deductions income and other compensation payments.  Resolving payroll discrepancies by collecting and analyzing information. vi. Providing payroll information by answering questions and requests.  Maintaining payroll operations by following policies and procedures; reporting needed changes.  Maintaining employee confidence and protecting payroll operations by keeping information confidential.  Contributing to team effort by accomplishing related results as needed. 1. QUALIFICATION AND WORK EXPERIENCE REQUIRED Academic Qualification A Diploma in Accounting, Finance or Business Management Candidates must have at least 5 years of progressive work experience in accounts or finance. Knowledge, skills and abilities Excellent interpersonal skills and ability to organize and motivate others and to work in a multicultural environment. Excellent computer skills; Microsoft Office, Internet Explorer, SAP, etc ; • Work experience in accounting packages is an advantage  Good skills in planning and organization Good negotiation skills, good communication and presentation skills
Twiga Foods Nairobi, Nairobi County, Kenya
Oct 19, 2017
Full time
Job purpose: Twiga Foods has received grant funding and requires a Grants Officer to oversee the tasks required to handle the money, reporting, and program implementation in a way that meets generally accepted standards as well as the requirements of the funding source. S/he will ideally have the ability to undertake  grant research , proposal writing, grant program design and implementation, compliance, grant reporting & managing relationships with grantors Reporting to the CFO, tasks include: Ensure compliance with the rules and regulations administered by the grantor. Oversee special audits conducted by grantor. Oversee the preparation and timely submission of grant applications, application amendments, and budget transfers Research on opportunities available to attract grants for Twiga Perform functions of financial administration and reporting to include, but not limited to: proposal writing, preparation and timely submission of grant applications and reports, development and adjustment of associated budgets, coordination of budgeted funds, screening and processing requests for expenditures and ensuring the timely application for reimbursement from the state. Serve as a liaison with principals and other departments on issues regarding grants. Monitor interventions and programs funded by grants to ensure compliance with grantor guidelines. Assign certain grants and/or related responsibilities to individual budget analysts and coordinate their activities related to the grants assigned. Assist in evaluating the fiscal administration of grant programs. Being the grantors contact within Twiga, & managing the relationship between the grantor and Twiga Deliverables include: Provide detailed reports to the Funders, Board of Directors and Senior Management with respect to the Company’s progress Assist in preparation and implementation of the budget and budget analysis. Required qualifications : Holder of a finance/ accounting bachelor’s degree from a recognized and reputable institution minimum of four (4) years’ prior experience managing a grant portfolio. Certifications from recognized institutes with specialized courses in grants management. Demonstrated experience in grants application and successful contracting of the same. Experienced monitoring & managing grant funded projects from start to finish Fully conversant with the reporting requirements for USAID, DFID, WorldBank Required competencies: Hands on experience in project writing Excellent project management skills with experience in managing and supervising administrative projects. Conversant with International Financial Reporting Standards Posses excellent communication & interpersonal skills Posses excellent organizational skills. Experience with basic financial management skills including developing and monitoring budgets and financial reporting. A multi-tasker with strong ability to work under pressure
Red Cross Kenya Nairobi, Nairobi County, Kenya
Oct 19, 2017
Full time
Overall Purpose In close collaboration with the National Quality of Care Coordinator at NASCOP, the Deputy National Quality of Care Coordinator will support all activities related to the management of the Differentiated Care Quality and Efficiency Collaborative Improvement approach that will focus on improving the cost and outcomes of HIV testing, treatment and retention of PLHA on ART.   Key Responsibilities Work in close collaboration with the NASCOP Technical Advisors for adult and paediatric ART, PMTCT, HTS, MARPs, and others Serve as Secretary of the Collaborative Improvement Steering Committee Initiate and maintain quality improvement activities with county and sub-county management and supervisory bodies Build Quality Improvement capacity of county and sub-county supervisors Conduct supervisory visits to health facilities with county and sub-county supervisors Provide assistance to the process of adaptation of national ART guideline within health facilities involved in the Collaborative Improvement activity Plan and manage logistics and content of all Learning Sessions Help to plan and manage all content for coaching of health facility staff during Action Periods (in between Learning Sessions) Oversee timely and regular coaching visits to teams at all health facilities included in the Collaborative Improvement activity Ensure timely documentation of all activities and progress of health facility teams at all Collaborative Improvement sites Helps to manage data collection, monitoring, analysis and reporting for all Collaborative Quality Improvement sites Facilitate the development of periodic team action plans at all Collaborative Quality Improvement sites Collaborate, support, and communicate regularly and effectively with all relevant bodies and technical working groups within NASCOP and with all Oxford Epi/Kenya staff and consultants In collaboration with the National Quality of Care Coordinator, produce monthly progress reports of activities to be shared with the Head of NASCOP; Write and edit other necessary correspondences and documents/reports as needed Work closely with relevant NASCOP bodies to ensure integration of the Collaborative Quality Improvement Approach at all levels of implementation (site, sub-county, county, national) and along the HIV cascade (testing, treatment, viral load suppression) Foster and maintain relationships with local partners in HIV/AIDS Care and Support Identify and develop local champions in quality improvement Work closely with the National Quality of Care Coordinator at NASCOP to update quality improvement tools Education and Training Medical Doctor or Degree in Public Health, Social Sciences, Education, Sociology, or other related field  Masters’ Degree in Public health, Social sciences, Education, Sociology or other related field will be an added advantage  Trained in clinical management of HIV/AIDS approaches     Experience   5 to 7 years’ work experience within the Kenyan healthcare delivery system, including management level experience in international projects   Sound understanding and recent experience in implementing modern quality improvement   Experience in the set up and use of electronic data collection and real time data management systems   Experience working in counties either as service provider or supervisor   Experience in process analysis, and in designing assessment tools   Knowledge & Skills   Demonstrated ability to collaborate with diverse teams and effectively communicate new, complex and/or sensitive topics  Advanced written communication: proposal development, report writing, report preparation    Experience with Microsoft Office products including Excel and the Internet   Fluent in English and Swahili
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