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International Organization for Migration Nairobi County, Kenya
Jun 23, 2017
Contract
Under the overall coordination of the Regional Director’s Office, with the direct supervision of the EUTF Resource Management Officer, IOM seeks a proactive individual to provide technical support in the implementation of the BMM programme through, the carrying out of administrative and financial tasks at the Regional Migration Management Unit, Kenya. The role is multi-faceted and entails a range of different responsibilities. More specifically, he/she will: 1. Assist in financial budget revisions, monitoring and reporting of Regional EUTF donor funded projects summarizing activities and expenses by implementing missions in the region and analysing the variances of actual expenditures against budgets by location. 2. Regularly monitor the financial activities of the countries implementing the EU funded projects and update the Resource Management Officer on any concerns or matters that require further action/follow up. 3. Verify internal control systems are implemented in the different missions implementing EU funded projects, and advise the Resource Management Officer of any potential weaknesses and suggest appropriate recommendations 4. Monitor expenditures in line with budgets and in coordination with the RMO, initiate follow up action with project managers and RMOs in respective missions for instances where budget lines have been exceeded or not utilized in line with the work plan 5. In coordination with the Resource Management Officer, request for disbursements in the contract currency to the amount of the expected financial requirement as per agreement with the donors. 6. In coordination with the Resource Management Officer, verify the financial reports submitted by implementing missions including the necessary annexes like assets inventories, and forward these documents including the proof of verification to the donor. 7. Monitor and verify billing of Programme staff for private use of IOM assets such as private car usage and personal calls and ensure recording in PRISM 8. File and update all official documents, agreements, amendments as well as correspondences with the donors and missions on any modifications to the original budget or work plan and activities 9. Prepare settlement of travel authorizations for Programme staff in Nairobi and ensure that calculations in expense claim are conforming to the travel rules and regulations. 10. Assist Programme staff in booking their travel with Operations department, raise their TA’s and security clearance and ensure that they are duly authorized. 11. Perform any other duties as may be required from time to time.   Required Qualifications and Experience Education Bachelor’s degree in Finance, Accounting, Business Administration or other related field with three years’ professional experience or, CPA II or higher will be an added advantage Experience 1. Knowledge of SAP accounting system, generally accepted accounting principles and audit/review procedures 2. Prior work experience in an international organization is an added advantage. 3. Prior experience on financial monitoring of European Union funded projects will be an added advantage. 4. Ability to analyze and interpret source information and data; capable of designing, reviewing and revising business processes to achieve efficiency. 5. Personal commitment, efficiency, flexibility, drives for results, creative thinking, organized, accurate. 6. Ability to work effectively with people at different levels within and outside the organization and with colleagues from varied cultures and professional backgrounds. 7. Ability to draft correspondence and communicate effectively. Languages Excellent command of spoken and written English. Required Competencies Behavioural The incumbent is expected to demonstrate the following competencies:  Accountability- Accepts and gives constructive criticism  Client Orientation- Identifies the immediate and peripheral clients of own work  Continuous Learning- Contributes to colleagues' learning  Communication - Actively shares relevant information  Creativity and Initiative - Actively seeks new ways of improving programmes or services  Leadership and Negotiation - Convinces others to share resources  Performance Management - Provides constructive feedback to colleagues  Planning and Organizing - Sets clear and achievable goals consistent with agreed priorities for self and others  Professionalism - Masters subject matter related to responsibilities  Teamwork - Actively contributes to an effective, collegial, and agreeable team environment  Technological Awareness - Learns about developments in available technology  Resource Mobilization - Establishes realistic resource requirements to meet IOM needs.  Other Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation. Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable. Only candidates residing in either the country of the duty station or from a location in a neighbouring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighbouring country located within commuting distance, and work permit, as applicable.
International Organization for Migration Nairobi County, Kenya
Jun 23, 2017
Contract
Under the overall supervision of the Senior Regional Programme Manager (Migration Management) and direct supervision of the Deputy Regional Programme Manager, in close coordination with Finance, the selected candidate will be responsible for the following duties and tasks: Core Functions / Responsibilities: 1. Assist in the technical and administrative implementation of Assisted Voluntary Return and Counter Trafficking activities under the BMM. 2. Serve as the focal point for AVRR and Counter Trafficking at the Regional level under the guidance of the Regional Thematic Specialist, and Senior and Deputy Regional Programme Managers (Migration Management). 3. Maintain programme-related correspondence and progress, technical reports, visibility and communication material and other relevant background documents. 4. Draft reports and formal correspondence and assist in dissemination to relevant counterparts. 5. Monitor the status of the programme, compile, summarize and present information/data on activities and produce reports on a regular basis, with regards to AVRR/CT related activities. 6. Assist the Senior and Deputy Regional Programme Managers (Migration Management) in providing technical support to increase the capacity of implementing missions engaged in service provision, outreach, advocacy and awareness. 7. Undertake duty travel related to programme implementation as tasked by the Senior and/or Deputy Regional Programme Managers (Mixed Migration). 8. Attend donor/partner/Government coordination meetings and events 9. Organize and arrange conferences and/or training sessions related to programme implementation. 10. Perform any other duties as may be required from time to time in the programme unit. Required Qualifications and Experience Requirements: 1. Bachelor’s degree in a related field, such as the Social Sciences, Business and Admin, or Law. 2. At least three years of professional work experience with United Nations Agency, NonGovernmental Organisations (NGOs) or in the private sector in management of supplies, logistics or administration. 3. Proficient in computer software: Microsoft Office (Outlook, Words, Excel and Internet Explorer). In particular, strong command of Excel is required. 4. Familiarity with the current political and security environments in the region. Languages Good command of written and spoken English and Kiswahili Knowledge of French is an advantage Required Competencies Behavioural The incumbent is expected to demonstrate the following competencies: • Accountability- Accepts and gives constructive criticism • Client Orientation- Identifies the immediate and peripheral clients of own work • Continuous Learning- Contributes to colleagues' learning • Communication - Actively shares relevant information • Creativity and Initiative - Actively seeks new ways of improving programmes or services • Leadership and Negotiation - Convinces others to share resources • Performance Management - Provides constructive feedback to colleagues • Planning and Organizing - Sets clear and achievable goals consistent with agreed priorities for self and others • Professionalism - Masters subject matter related to responsibilities • Teamwork - Actively contributes to an effective, collegial, and agreeable team environment • Technological Awareness - Learns about developments in available technology • Resource Mobilization - Establishes realistic resource requirements to meet IOM needs. Other Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation. Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable. Only candidates residing in either the country of the duty station or from a location in a neighbouring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighbouring country located within commuting distance, and work permit, as applicable.
International Organization for Migration Nairobi County, Kenya
Jun 23, 2017
Contract
Under the overall supervision of the Senior Regional Programme Manager (Migration Management) and direct supervision of the Deputy Regional Programme Manager, in close co-ordination with Common Office Services (COS) and Finance Units, the selected candidate will be responsible for the following duties and tasks: Core Functions / Responsibilities: 1. Receive, analyze and consolidate all required documents for initiating procurement from IOM offices in the region, ensuring accuracy and appropriate authorisation in accordance to the IOM procurement policy and the authorisation matrix. 2. Process procurement-related documents such as Purchase Requisition Form (PRF) and supporting documents, Request for Quotation (RFQ), Bids Analysis Summary (BAS) as required, and between the unit and COS, ensuring preparations for releasing Purchase Order (PO); Ensure POs are timely shared with the selected vendors and their signatures obtained in co-ordination with the IBM staff in the field. 3. Monitor the progress of procurement and inform the Deputy Regional Programme Manager and other BMM-dedicated staff of issues, if any. 4. Through co-ordination with the necessary country offices in the region follow up on documentation to confirm satisfactory delivery of goods and services. Review vendor invoices to verify compliance with Purchase Order and Goods/Service Received Notes and process payment requests in a timely manner. 5. Create and maintain an efficient filing systems for the programme and procurement related documents for each project and update tracking of donations and financial records. Periodically inform the implementing missions on progress of procurement process to assist their communication with the project counterparts. 6. Closely monitor the programme budget consumptions and inform programme staff of any budget lines wrongly charged for re-alignment 7. Contribute to development of programme work plans in good time to facilitate effective implementation of the programme activities 8. Attend donor/partner/Government coordination meetings and events 9. Contribute to improvement of procurement process by identifying good practices, areas of improvement, challenges faced and recommendations for efficient delivery of planned procurement in accordance to the IOM rules and policies, prevention of fraud and increase transparency, as well as safeguarding donations and assets purchased by programmes. 10. Undertake duty travel related to programme implementation as tasked by the Senior and/or Deputy Regional Programme Managers (Migration Management). 11. Organize and arrange conferences and/or training sessions related to programme implementation. 12. Perform any other duties as may be required from time to time in the programme unit. Required Qualifications and Experience Education Requirements: 1. Bachelor’s degree in a related field, such as the Social Sciences, Business and Admin, or Law. 2. At least three years of professional work experience with United Nations Agency, NonGovernmental Organisations (NGOs) or in the private sector in management of supplies, logistics or administration. 3. Knowledge of warehouse and inventory management and ability to effectively put it into practice. 4. Proficient in computer software: Microsoft Office (Outlook, Words, Excel and Internet Explorer). In particular, strong command of Excel is required. Experience 1. Experience in IBM programme implementation 2. Understanding of IOM Procurement and Logistics policies, rules and regulations. 3. Familiarity with the government requirements in duty exemption, Value Added Tax (VAT) exemption procedures and custom clearance. 4. Familiarity with the current political and security environments in the region. Languages Good command of written and spoken English and Kiswahili Knowledge of French is an advantage Required Competencies Behavioural The incumbent is expected to demonstrate the following competencies: • Accountability- Accepts and gives constructive criticism • Client Orientation- Identifies the immediate and peripheral clients of own work • Continuous Learning- Contributes to colleagues' learning • Communication - Actively shares relevant information • Creativity and Initiative - Actively seeks new ways of improving programmes or services • Leadership and Negotiation - Convinces others to share resources • Performance Management - Provides constructive feedback to colleagues  • Planning and Organizing - Sets clear and achievable goals consistent with agreed priorities for self and others • Professionalism - Masters subject matter related to responsibilities • Teamwork - Actively contributes to an effective, collegial, and agreeable team environment • Technological Awareness - Learns about developments in available technology • Resource Mobilization - Establishes realistic resource requirements to meet IOM needs. Other Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation. Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable. Only candidates residing in either the country of the duty station or from a location in a neighbouring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighbouring country located within commuting distance, and work permit, as applicable.
International Organization for Migration Nairobi County, Kenya
Jun 23, 2017
Contract
Under the overall supervision and guidance of the Chief of Party of the Somalia Stabilization Initiatives (SSI) Programme and the direct supervision of the Reporting Officer, the successful candidate will be responsible for supporting the Monitoring and Evaluation (M&E), Grants, and Programme Development units with reporting on the implementation of grants in accordance with the priorities established by the Senior Management team and according to the established IOM and OTI procedures. Core Functions / Responsibilities: 1. Collect and analyse political, security, socio-economic, and other relevant updates on SSI project areas in collaboration with the field team. 2. Draft and edit weekly political, security and programmatic updates for the weekly report in order to inform SSI programing. 3. Assist in drafting and editing quarterly, annual and any other program specific documents. 4. Liaise on a regular basis with team members based in Mogadishu, Baidoa and Kismayo to collect their inputs. 5. Conduct desk reviews, and edit scoping mission reports for expansion into new program areas. 6. Respond to any ad hoc request for information from OTI partners and liaise with the field team to collect information. 7. Assist the program unit in the submission of strategy documents to IOM and OTI. 8. Maintain an updated matrix showing reporting status for each grant. 9. Assist in updating narrative records and photographic files, in accordance with program standards and requirements. 10. Assist in capacity building for staff in areas of impact reporting, program development, and strategic communication. 11. Undertake duty travel to Mogadishu, Baidoa, or Kismayo, as required. 12. Perform such other duties as may be assigned. Required Qualifications and Experience: Education • Master’s degree in International Development, Political Science, International relations, Diplomacy, Social Science or a related field from an accredited academic institution; or • University degree in the above fields with two years of relevant professional experience. Experience • Experience in the field of research, analysis, report writing, governance, or development with international organizations or NGOs ; • Proven experience in report writing, analytical writing in English; • Experience with USAID stabilization programming preferred; • Knowledge of development program planning and implementation; • Proficiency in computer skills, especially MS Office applications (Excel, Outlook, Word etc.); • Understanding of socio-political dynamics of Somalia is an added advantage. Languages Fluency in English is required. Working knowledge of Somali is an advantage. Desirable Competencies: Behavioral • Accountability – takes responsibility for action and manages constructive criticisms • Client Orientation – works effectively well with client and stakeholders • Continuous Learning – promotes continuous learning for self and others • Communication – listens and communicates clearly, adapting delivery to the audience • Creativity and Initiative – actively seeks new ways of improving programmes or services • Leadership and Negotiation – develops effective partnerships with internal and external stakeholders; • Performance Management – identify ways and implement actions to improve performance of self and others. • Planning and Organizing - plans work, anticipates risks, and sets goals within area of responsibility; • Professionalism - displays mastery of subject matter • Teamwork – contributes to a collegial team environment; incorporates gender related needs, perspectives, concerns and promotes equal gender participation. • Technological Awareness - displays awareness of relevant technological solutions; • Resource Mobilization - works with internal and external stakeholders to meet resource needs of IOM. Other: • Any offer made to the candidate in relation to this Call for Application (CFA) is subject to funding confirmation. • Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.
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