Danish Refugee Council

4 job(s) at Danish Refugee Council

Danish Refugee Council Nairobi County, Kenya
Dec 13, 2017
Full time
Purpose  Based in Nairobi, with regular travel to field locations in Kenya, Somalia and Ethiopia, the Finance Coordinator supports in day to day routine financial duties, review of budget/budget revisions and is the lead finance focal point for the Programme Management Unit, Project Steering Committee, Technical Working Group and finance and programme staff from all consortium agencies. The Finance Coordinator also acts as the “Technical Focal Point” to all field operations from the 4 consortium members across all 3 locations. The Finance Coordinator is a key member of the Programme Management Unit and will contribute to ensure overall planning, implementing, and managing of the project, and assure progress towards achieving project goals and objectives.   S/he will oversee timely use of budget, with adherence to applicable policies, provide capacity building to project staff, and contribute to planning, coordination and learning within the consortium.   Responsibilities and Tasks:  The Finance Coordinator refers to and works in close collaboration with the finance and senior project staff of each of the implementing agencies. Specific responsibilities include: Responsible for financial progress against agreed targets of the project across all implementing agencies and areas  Responsible for ensuring the timely and quality completion of all financial deliverables and reports in accordance with EU guidelines  Oversee financial and administrative management of the programme, ensuring compliance with DRC and EU rules and regulations  Support the establishment of effective financial reporting and financial management mechanisms including budget phasing in line with work plan, procurement plan, M+E plan, Inception Phase planning and others. Ensure the TDL’s are cleaned for donor reporting   Organise and lead monthly BFU/TDL reviews meeting & monitor actual spending and advise programme teams on financial issues (overspends, underspends, compliance issues, clearing of outstanding advances etc.)   Provide additional technical assistance to partners as necessary to maintain high standards of compliance.   Prepare budget re-alignments where needed in collaboration with consortium member finance teams  Develop a strong working relationship with the finance focal point of each agency and each field team.   Participate in consortium Project Steering Committee meetings and Technical Working Group meetings, and ensure implementation of corrective measures related to finance/expenditure/compliance.   Monitor the liquidity levels of the field offices and ensure that cash requests are handled on time as per the agreed deadlines.   Minimize financial risks by ensuring that consortium members’ financial policies and procedures are strictly adhered to through predefined effective internal control system.   Check on the completeness, accuracy and validity of information regarding payment documents before payments are effected.   Ensure the implementation of recommendations raised through internal  & external audits, compliance audits etc.,    Support the PMU in internal and external audit process.   Coordinate with consortium members and/or with NGO Liaison bodies to obtain relevant local tax laws/requirements and ensure all partners are in compliance. This includes obtaining tax exemptions (i.e. Value Added Tax [VAT]) letters on yearly basis where needed.     Coordinate with consortium member HR departments to ensure all taxes related to staff salaries are paid in a timely manner to the relevant departments. This included taxes for Expatriate salaries, where applicable.   Coordinate with the Procurement and Logistics departments of consortium members to ensure the relevant taxes (if applicable) are indicated in all supplier documentation and paid to the relevant departments in a timely manner.   Qualifications:   Relevant university degree in Financial Management, Accounting, or any other relevant field.  At least five year’s work experience in field of finance/accounting/book keeping in an NGO or the commercial sector.   Experience managing complex activities involving coordination with multiple project partners  Proven experience in NGO programme budget management, including reporting and compliance. Previous experience managing an EU grant would be a plus.    Advanced experience/skills in MS Excel (experience in working with formulas).    Ability to train and build the capacity of finance and programme staff    Experience living and/or working in complex emergency locations preferred.   Communication Skills: Excellent writing and verbal skills in English   Adaptability and flexibility: Ability to manage a large workload and multiple tasks in a fast-paced environment with tight deadlines.   Work style: Highly organized team player, pro-active and with demonstrated strong personal initiative and decision making ability. Proven solid analytical and problem solving skills.   Personal competencies  Political and cultural sensitivity, including ability to adapt well to local cultures.  Demonstrated successful experience working within a complex security environment is preferred.
Danish Refugee Council Nairobi County, Kenya
Dec 06, 2017
Full time
Key Responsibilities:  Team/Consortium Support  Ensure timely and accurate execution of the day-to-day project requirements by ensuring project master work plans are followed, handling information requests and inquiries, advising visitors, scheduling meetings, and support on completing project documentation, among other related tasks  Support the Head of PMU in coordinating activities including trainings, kick-off and program review meetings, field visits, and internally and externally organized workshops. This role will also include taking meeting notes for those meetings/workshops attended, preparation of materials for programmatic meetings, and compilation and distribution of meeting minutes and relevant information.   Communicate with implementing  partners as advised by the Head of PMU   Organize and coordinate visits by donors, government authorities, country team members or headquarter staff  Liaise regularly with staff in other departments, field offices, consultants, partners, and other external contacts to ensure effective information flow and timely actions  Maintain an effective filing system to include key correspondence, organization/project reports, financial information and other relevant documents  Responsible for day-to-day project correspondence, information sharing and filing, ensuring that appropriate follow-up actions are taken for on behalf of the Head of PMU.   Maintain records and track the status of action points arising from Project Steering Committee, Technical Working Group and other BORESHA meetings.    Ensure compliance with financial processes and financial records according to DRC and donor rules, regulations, policies and strategies   Programme Support    Support project implementation processes as directed by the Head of PMU. With support from the M&E Coordinator, Finance Coordinator other PMU and consortium member staff, play a focal role in the project Inception Phase that involves ensuring work plans, budgets, office space, staffing etc. are in place for project start-up activities  Collection, analysis and presentation of information for identification of areas for support and program formulation/ implementation   Develop talking points, background, and briefing materials for meetings, publicity, and advocacy in collaboration with the communications staff of DRC and other consortium members.   Ensure that all key program documentation is filed and easily accessible and retrievable  Monitor and check project management reports for compliance with  activities, expenditures and work plans  With support from DRC Administrative Unit, make logistical arrangements for program staff and guests, flight bookings and accommodation    Skills & Qualifications:    A University Degree in Social Sciences or any other related degree  Minimum 2 years of relevant program and/or administrative experience is required   Excellent knowledge of Project Management and Support is required  Experience in the use of computers and office software packages (MS Word, Excel, etc.) and knowledge of spreadsheet and database packages  Ability to perform a variety of standard tasks related to programs management, including screening and collecting of project documentation, project data entering, preparation of revisions, filing, provision of information  Flexible, with ability to work handle multiple tasks and meet strict deadlines   Strong planning, organization and problem solving skills with ability to work hands-on, independently, and within team in a difficult work environment   Excellent report writing skills in English  Strong communication (written & spoken) and interpersonal skills  Ability to work cooperatively with staff from diverse cultures  Previous experience working with an NGO is preferred
Danish Refugee Council Nairobi County, Kenya
Dec 06, 2017
Full time
Responsibilities and Tasks :  The Senior Project Coordinator refers to and works in close collaboration with the senior project staff of each of the implementing agencies. Specific responsibilities include: Contribute to overall leadership and management, and general technical direction, for the design and implementation of project activities  Responsible for day to day design, delivery, and progress against agreed targets of the project across all implementing agencies and areas  Responsible for ensuring the timely and quality completion of all programme technical and financial deliverables and reports in accordance with EU guidelines  Ensure a shared project vision and ‘theory of change’ amongst staff and across all implementing agencies  Serve as a liaison with and build effective working relationships with the EU, government counterparts, local partners, communities and other relevant stakeholders  Oversee financial and administrative management of the programme at field level, ensuring compliance with DRC and EU rules and regulations  Support the establishment of effective project reporting, monitoring and evaluation, financial management, and personnel and procurement mechanisms  Develop partnerships in the humanitarian community at local level and coordinate with authorities at County Government levels.  Participate in consortium Project Steering Committee meetings and Technical Working Group meetings, and ensure implementation of corrective measures.   Promote sustainability of project activities with effective networking, linkages to other programmes, capacity building of key project staff, and strengthening community-based organizations and mechanisms  Participate in the hiring, professional development and evaluation process of PMU staff, ensuring achievement of project results by setting specific goals and providing continuous performance feedback.        Qualifications:    Relevant university degree in Social Sciences, International Development, International Relations, Law or any other relevant field.  Minimum of 10 years’ of professional experience relevant for the successful implementation of cross-border programmes  Experience managing complex activities involving coordination with multiple project partners  Proven experience in programme design and management, including budget expenditure, donor relations, reporting, proposal writing, staff management, and monitoring, evaluation and reporting.   Proven experience in Livelihoods and/or related fields in a management capacity.  Demonstrated track record of strong donor relationships, specifically EU   Experience living and/or working in Mandera, Dollow or Dollo Ado strongly preferred  Communication Skills: Excellent writing and verbal skills in English, knowledge of the Somali language a plus.   Adaptability and flexibility: Ability to manage a large workload and multiple tasks in a fast-paced environment with tight deadlines.   Work style: Highly organized team player, pro-active and with demonstrated strong personal initiative and decision making ability. Proven solid analytical and problem solving skills. Personal competencies  Leadership skills, including ability to build and motivate a team and willingness to deal with challenges.  Political and cultural sensitivity, including ability to adapt well to local cultures.  Demonstrated successful experience working within a complex security environment is preferred.
Danish Refugee Council Nairobi County, Kenya
Dec 06, 2017
Full time
Responsibilities and Tasks:  The Finance Coordinator refers to and works in close collaboration with the finance and senior project staff of each of the implementing agencies. Specific responsibilities include: Responsible for financial progress against agreed targets of the project across all implementing agencies and areas  Responsible for ensuring the timely and quality completion of all financial deliverables and reports in accordance with EU guidelines  Oversee financial and administrative management of the programme, ensuring compliance with DRC and EU rules and regulations  Support the establishment of effective financial reporting and financial management mechanisms including budget phasing in line with work plan, procurement plan, M+E plan, Inception Phase planning and others. Ensure the TDL’s are cleaned for donor reporting   Organise and lead monthly BFU/TDL reviews meeting & monitor actual spending and advise programme teams on financial issues (overspends, underspends, compliance issues, clearing of outstanding advances etc.)   Provide additional technical assistance to partners as necessary to maintain high standards of compliance.   Prepare budget re-alignments where needed in collaboration with consortium member finance teams  Develop a strong working relationship with the finance focal point of each agency and each field team.   Participate in consortium Project Steering Committee meetings and Technical Working Group meetings, and ensure implementation of corrective measures related to finance/expenditure/compliance.   Monitor the liquidity levels of the field offices and ensure that cash requests are handled on time as per the agreed deadlines.   Minimize financial risks by ensuring that consortium members’ financial policies and procedures are strictly adhered to through predefined effective internal control system.   Check on the completeness, accuracy and validity of information regarding payment documents before payments are effected.   Ensure the implementation of recommendations raised through internal  & external audits, compliance audits etc.,    Support the PMU in internal and external audit process.   Coordinate with consortium members and/or with NGO Liaison bodies to obtain relevant local tax laws/requirements and ensure all partners are in compliance. This includes obtaining tax exemptions (i.e. Value Added Tax [VAT]) letters on yearly basis where needed.     Coordinate with consortium member HR departments to ensure all taxes related to staff salaries are paid in a timely manner to the relevant departments. This included taxes for Expatriate salaries, where applicable.   Coordinate with the Procurement and Logistics departments of consortium members to ensure the relevant taxes (if applicable) are indicated in all supplier documentation and paid to the relevant departments in a timely manner.   Qualifications:   Relevant university degree in Financial Management, Accounting, or any other relevant field.  At least five year’s work experience in field of finance/accounting/book keeping in an NGO or the commercial sector.   Experience managing complex activities involving coordination with multiple project partners  Proven experience in NGO programme budget management, including reporting and compliance. Previous experience managing an EU grant would be a plus.    Advanced experience/skills in MS Excel (experience in working with formulas).    Ability to train and build the capacity of finance and programme staff    Experience living and/or working in complex emergency locations preferred.   Communication Skills: Excellent writing and verbal skills in English   Adaptability and flexibility: Ability to manage a large workload and multiple tasks in a fast-paced environment with tight deadlines.   Work style: Highly organized team player, pro-active and with demonstrated strong personal initiative and decision making ability. Proven solid analytical and problem solving skills.