World Food Programme (WFP)

5 job(s) at World Food Programme (WFP)

World Food Programme (WFP) Kenya
Jan 04, 2018
Consultancy
 RESPONSIBILITIES Manage a portfolio of regional UN, multilateral bodies, NGO and other partners relationships; maintain effective relationships to keep them informed on important, strategic operational issues and represent WFP’s interests. Prepare and provide information for Regional Director engagement with member states, UN agencies, NGOs, host governments and other partners on the strategy, design, relevance and impact of programmes, to advocate for WFP’s work. Work closely with the RBN Programme team and other colleagues, to provide adequate representation in key regional partnership fora - such as UNHCR-led regional refugee response planning, Ofice of the Cordination Humanitarian Affairs( OCHA) -led processes, Inter Agency Working Group ( IAWG), Regional Humanitarian Partnership team meetings and others – consulting with Country Offices as needed to ensure quality engagement. Support the Programme team with engagement in partnership issues and lessons around implementation, for instance with SCOPE. Coordinate and provide internal briefing documents for the Regional Director on the occasion of High –level and other meetings. Maintain a strong coordination relationship with UNHCR (and other UN agencies as relevant) at the regional level, in close collaboration with the RBN Programme team, in support of WFP’s refugee assistance objectives in the region. Drive the roll-out of the WFP Integrated Roadmap in the region, providing guidance and advice to WFP Country Offices on the development of country strategic plans with regards to positioning and partnership issues. This may involve direct support to Country Offices as needed. Advise Country Offices on effective partnerships with NGOs. In collaboration with programme colleagues guide and support with Country Offices on NGO related topics to advise corporate NGO guidance and tools. Maintain oversight and support on related aspects such as donor requirements on WFP’s work with NGOs and working towards consistent approaches across the region. Liaise closely with the PGC division on partnership issues, and respond to requests for information and briefing. In collaboration with Regional Bureau  Programme, further refine the NGO Partnership oversight checklist to mitigate risks and ensure effective, efficient partnerships at implementation level. Maintain oversight of Country Office Cooperating Partner processes from a partnership perspective to detect areas of improvement and support the Country Offices in addressing them, ensuring robust NGO partnership management. Support the global ( International Federation of Redcross ) IFRC capacity strengthening initiative, with a specific role in supporting the Burundi Country Office with the pilot and documenting lessons learned, liaising with relevant Country Offices, HQ divisions, and IFRC / RC colleagues. Implement relevant elements of the Partnership work plan for the region, to ensure timely and cost-effective delivery of results, in accordance with WFP and Corporate Partnership strategy (with travel to support Country Offices, as required). Provide technical (partnerships) and quality control review of Standard Project Reviews (SPRs) from the region Regional focal point for South-South Collaboration. Perform other related duties as required. Education   : Advanced university degree in Political Science, International Development, Development Economics, Journalism, International Relations, Communications or other relevant field, or First University degree with additional years of relevant work experience.  Experience  :  At least six years of postgraduate progressively responsible professional experience in a relevant field of work, with a background in international humanitarian and development work;  Proven experience in the development of effective partnership arrangements, preferably at the international level .  Knowledge and Skills: Ability to translate political positions and agreements into meaningful operational outcomes; Sound theoretical understanding of international humanitarian and development concepts and principles with a broad knowledge of best practices, techniques and processes; Understanding of political dynamics and foreign policy decision-making procedures; Strong partnerships and communications skills; Familiarity with UN policies, WFP operations and the East and Central Africa Region is desirable.
World Food Programme (WFP) Kenya
Jan 04, 2018
Intern
KEY ACCOUNTABILITIES (not all-inclusive) Support the design and implementation of HR Strategy initiatives focused on solving staff needs Implementing employee engagement initiatives Designing and implementing employer brand recognition initiatives Leverage technical abilities to automate tasks and improve HR processes Assists with overall administrative functions for all modules of HR Systems (Payroll, Benefits, Appointments, Separations, Compliance, HR data etc.); Monitor contract expiry dates in the system and take appropriate actions; Help maintain data integrity in systems by running queries, analyzing data and initiate corrective actions when necessary; Review Personnel Action Forms (PAF) and other Service Requests to ensure proper data entry functions; Compile and maintain payroll data, reconcile errors and update payroll information by collecting, calculating, and entering relevant data including overtime; Post job opportunities to online job posting sites, social media and other online resources; Assist and/or provide support in recruitment of national/local staff in the National Officer and General Services categories; Provide support of new hire on-boarding process and employee orientation; Evaluate, develop, and recommend procedures. Participate in discussions on new/revised procedures and practices; interpret and assess the impact of changes and make recommendations on follow up actions; Perform other related duties as required. DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE Experience in improving and identifying issues in processes, suggesting user focused improvements, and navigating/influencing cross-functional teams to drive these changes. Exceptional attention to detail. Solid time management and multi-tasking skills. High level of creativity, perseverance and openness to change. Excellent customer service skills. A welcoming and helpful attitude. Genuine excitement and passion for leading HR strategy initiatives and enhancing employee experience  
World Food Programme (WFP) Nairobi, Kenya
Dec 19, 2017
Full time
Duties & Responsibilities: Under the direct supervision of Head of Information Technology, the incumbent undertakes the following responsibilities: Carry out system maintenance tasks, such as performing monitoring tasks, running system diagnostics, and system optimization, to ensure they are running effectively and enable easy and efficient use. Maintain technology, including standard repairs, configuration, and storage, in accordance with data security and access controls to ensure IT equipment required for WFP staff is available. Prepare files and systems for inventory and archives, such as website content and directories, to ensure information is accurate and up-to-date. Allocate tasks to other colleagues, ensuring that tasks are delivered to agreed standards and deadlines, to support the effective delivery of services. Respond to a variety of queries about technology and systems in order to assist WFP staff to deliver their services. With support of senior colleagues, provide standard training to end users of technology and systems to ensure staff use standard technology and systems effectively. Perform routine deployments of server hardware and software, including testing and the identification of problems, to contribute to the effective functioning of technology. Responsible for maintaining information records such as updating web pages and statistical databases to ensure the information is current and well organized. Install, operate and maintain telecommunications systems and equipment, to ensure optimal services in compliance with standard operations procedures. Support the development of standard material such as training documentation and web content on behalf of senior officers, to ensure staff have access to required information about IT services and products. Suggest improvements to methods and processes in order to support the continuous improvement of IT services. Perform other duties as assigned by supervisor.   Minimum Qualifications:   Education:   Completion of secondary school education. A post-secondary certificate in the related functional area is desirable. ITIL Foundation Certification would be an asset. Experience: Four years of progressively responsible work experience in IT, telecommunications and information management such as WAN/LAN networking, operating systems administration and web design.   Experience  in client support such as Help Desk or user support unit and telephone maintenance service  would be an added advantage. Experience with the application of client services standards to resolve or   escalate clients’ service problems. Language Fluency in both oral and written communication in English is a requirement. Knowledge: Proven knowledge and ability to effectively use basic software packages and commonly used office equipment. General knowledge of UN system policies, rules, regulations and procedures governing ICT   services.  Knowledge of IT service desk tools and operational procedures is advantageous.  
World Food Programme (WFP) Nairobi, Kenya
Dec 19, 2017
Full time
MINIMUM QUALIFICATIONS AND EXPERIENCE Education   : Advanced University degree in Business Administration, Finance, Economics or other relevant field, or First University degree with additional years of related work                      Experience and/or training/courses. Experience  :  At least 7 years’ experience working across functional areas to address resource issues. Has managed/overseen significant budgets/pipelines/supply  chain  or operational planning and execution activities.        Knowledge and Skills: Understand and communicate WFP Strategic Objectives and how the B&P function in RBN contributes to them. Ability to communicate to communicate linkages between the WFP Strategic objectives and the RBN B&P team objectives and work. Proactively identify and develop new methods or improvements to address work challenges within B&P work area.  Look for ways to strengthen team's skills. Provide and solicit ongoing constructive feedback on strengths and development opportunities to help develop individual skills, whilst also helping others identify areas for   improvement  Sets clear targets for self and others to focus team efforts in ambiguous situations (e.g., unprecedented issues and/or scenarios). Encourage innovation & creative solutions. Maintains focus on achieving individual results in the face of obstacles such as volatile or fragile environments and/or organizational roadblocks. Takes personal accountability for upholding and delivering upon team’s commitments and provides assurance to stakeholders Demonstrate ability to adjust to team’s plans and priorities to optimize outcomes in light of evolving directives, while also responding quickly in high pressure environments, such as in emergency settings. Demonstrates an understanding of when and how to tactfully engage other units in conversations on impact, timing, or planning Networks regularly with key partners using formal and informal opportunities to understand each partner’s unique value proposition, and to build and strengthen relationships Ability to adapt engagement approach in the context of evolving partner circumstances and expectations   Language : Fluency ( Level C) in Englisg Language . Intermediate knowledge ( Level B ) of a second UN Language ( preferably French.)  KEY ACCOUNTABILITIES (not all-inclusive)  Participate in the formulation and implementation of plans, policies and procedures for budget and programming activities (Management Plan, Project budgets, Country Office Management Plan, Annual Performance Plan etc …), ensuring the Regional Budget and Programming Unit objectives are achieved and contribute to the Regional Strategy and Regional CO’s Strategies in compliance with corporate and functional strategies Review project budget plans, including the new Country Portfolio Budgets for RBN Country Strategic Plans, and monitor ongoing project performance against budget, ensuring adherence to guidance and policies, and providing financial analysis and technical advice to optimise resources. Review Implementation plans for Cos in the Regional, ensuring they are accurate and include the documentation of relevant assumptions. Lead Regional B&P Team to ensure CO are monitoring the monthly their implementation plan versus the actuals and recommend actions to avoid any significant deviation (deficit / surplus). Monitor ongoing project performance against implementation plan budget, ensuring adherence to guidance and policies, and providing financial analysis and technical advice to optimise resources. Monitor and provide technical advice on fund utilisation and advance financing, loan and borrowing/repayment and refinancing arrangements; alerting Country/Regional Directors to approaching deadlines for unassigned funds and potential resource shortfalls/surpluses, and presenting clear solutions. Monitor and provide expert advice on actions related to project closure and resource transfer, especially with the transition of Cos in the Region to the Country Strategic Plans and Country Portfolio Budgets. Plan, monitor and manage the resource pipeline to maximise operational effectiveness, implementing and adhering to standards and processes, and providing advice on resource allocations based on severity of pipeline shortfalls using relevant pipeline tools Provide food demand plans to support management and usage of corporate Global Commodity Financial Facility and provide recommendations to Regional Management and HQ on how to best address competing CO’s priorities, understanding the context and operational realities on the ground. Oversee the creation of correct budget (needs based and implementation plan) and project documentation, and ensure relevant resource data is recorded in internal systems for reference, in line with WFP standards and procedures. Coordinate accurate reporting, to provide consistent information for Regional / CO and HQ stakeholders, and to identify trends/issues; presenting clear recommendations to support decision making by Regional / CO senior management Develop and present innovative recommendations to Regional senior officers for improvement to systems, techniques, tools, processes and procedures to better monitor and manage budgets and funds, especially with the implementation of Integrated Road Map. Build capacity of Regional B&P staff in budgeting, fund management and operational planning through designing and delivering training, coaching, guidelines and manuals. Represent the unit at internal meetings/committees/working groups as required, in order to contribute to discussion of key issues from a budget and resource programming perspective. Lead and motivate Regional B&P team, providing coaching, training and guidance to ensure appropriate development and enable high performance. Contribute to preparedness actions, providing technical recommendations and guidance and periodically monitoring the management and implementation of the Integrated Road Map in the Region, highlighting the risks and reporting on any actions taken Other as required.   KEY DELIVERABLES  Successful implementation of the Integrated Road Map in Country Offices in the Region, including the design of Country Portfolio Budget and the accurate and timely Implementation Plans; Monthly Supply Chain Working Group Meetings are effectively led and outcomes are used for RBN Prioritisation and GCMF Planning – Lead the Regional demand and GCMF discussions and coordinate related to pipeline shortfalls and GCMF planning documentation. Enough GCMF inventory is available for the Eat Africa Zone according to the RBN COs demand and expected resources and other CO served by the same planning zone; Demand Planning and Supply Chain management: Lead and Integrate with other RBN Stakeholders (Donor Relations, Programme, Procurement Logistics, Finance) to reduce lead times and increase corporate efficiency and cost effectiveness. Ensure GCMF is the main supply line in RBN Countries; Support emergencies in the Region as required, attending Operational Task Force, HQ and Regional meetings are required; Support Regional management in the coordination of corporate initiatives to increase supply of nutritional and other products sourced locally in Africa e.g. Clinton Health Access Initiative (CHAI) in Rwanda and Ethiopia; Lead the Regional B&P Team to ensure no deficit or surplus are accumulated in RBN Operations through the maximisation of the utilisation  of donor contributions; Support Regional Management in the prioritisation of operations for Multilateral funding allocation and in cases of urgent competing needs in the Region have to be addressed by temporary  limited availability of GCMF commodities;
World Food Programme (WFP) Kenya
Dec 19, 2017
Full time
Organizational Background: The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide.  The mission of WFP is to help the world  achieve Zero Hunger  in our lifetimes.  Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.  The World Food Programme Somalia activities include food assistance for relief, emergency school feeding, humanitarian air and logistics services, food coordination and emergency rehabilitation projects and Cash Based Transfers.  This position is open to qualified  Kenyan  candidates only.  Female  candidates in particular, are encouraged to apply.   Duties and Responsibilities:  Under the direct supervision of Head of Information Technology, the incumbent undertakes the following responsibilities. Provide administrative support to IT staff at the Country Office and Area Offices; respond to standard queries and provide timely and accurate guidance. Prepare and process confidential information; and assist in the development of office administrative systems and procedures; organize Unit meetings and events; draft minutes and reports and circulate or distribute accordingly. Collate information for inclusion in reports, documents and correspondences to support the effective work of colleagues. Maintain calendars and schedules including date tracker for IT-related contracts; monitor changes and communicate relevant information to appropriate staff inside and outside the immediate work unit. Receive, file, and track invoices; record Service Entry Sheet in the corporate ERP (WINGS) and prepare payment request forms for Head of Unit’s certification; forward invoices to Finance and follow up on payments. Liaise with Administration Unit and WFP travel agent to facilitate travel arrangements for the IT Unit staff; request travel advance (Daily Subsistence Allowance [DSA]) and prepare other required travel documentation. Liaise and follow-up with United Nations Humanitarian Air Services (UNHAS) to facilitate staff and cargo flight bookings. Prepare and track purchase requisitions (PRs) and enter Goods Received Note (GRN) upon receipt of equipment. Assist with asset management of ICT equipment received from suppliers, issued to staff or dispatched to various duty stations and confirm the serial numbers to the inventory focal person to update the asset management system accordingly. Perform other duties as assigned by supervisor or Management. Minimum Qualifications: Education: Completion of secondary school education. A post-secondary certificate in the related functional area is desirable. Experience: Three or more years of progressively responsible work experience in the relative business stream with experience in general administrative work. Language: Fluency in both oral and written communication in English is a requirement.  Knowledge Proficient use of office equipment and computer software packages, such as Microsoft Word.  Knowledge of work routines and methods in order to complete processes under minimal supervision. Uses tact and courtesy to give and receive information to a wide range of individuals. Ability to identify data discrepancies and rectify problems requiring attention.