National Police Service Commission

26 job(s) at National Police Service Commission

National Police Service Commission Nairobi County, Kenya
Oct 11, 2017
Full time
Operational Responsibilities: (i) Ensure the general cleanliness of the commission office. (ii) Open and Close offices. (iii) Receive newspapers and distribute the newspapers to the respective officers. (iv) Organize meeting rooms and Boardroom. (v) Photocopy, bind and shred of confidential reports. (vi) Report any maintenance/ faults services. (vii) Collect and dispatch of mails to the post office. (viii) Receive and direct visitors to various offices. (ix) Establish and maintain movement of files in offices. (x) Supervise any movements of office furniture and arranging them. (xi) Ensure security of office equipment, documents, machines and records of the same (xii) Ensure kitchen utensils are well cleaned kept in order. (xiii) Manage the movements of files and mails in offices (xiv) Arrange files in meeting rooms and after meetings. Qualifications Knowledge and Skills: (i) Kenya Certificate for Secondary Education D,( plain) (ii) Certificate in any of the following, Customer care, Housekeeping techniques and first aid techniques not lasting less than 30 days. (iii) Computer literacy. (iv) Customer care and public Relations skills (v) First Aid Techniques (vi) Communication skills (vii) Interpersonal skills (viii) Organizational skills (ix) Ability to work under pressure (x) Ability to work well with teams (xi) Problem solving skills (xii) Meet the requirements of Chapter Six of the Constitution of Kenya (xiii) One(1)year of service in a comparable position from a reputable organization
National Police Service Commission Nairobi County, Kenya
Oct 11, 2017
Full time
Operational Responsibilities (i) Accurately record, file and distribute all inward and outward correspondence to ensure timely delivery of documents (ii) Accurately store, arrange, index and classify records to ensure smooth running of the institution (iii) Assist in processing payment vouchers to internal and external suppliers. (iv) Assist staff with requests to locate and retrieve documents that had been archived (v) Process payments in respect of Salaries to counter check accurate payments are being disbursed (vi) Open files and ensure accurate data is inputted into the accounts records (vii) Prepare payment vouchers which include Surrenders, refunds and payments to maintain timely payments (viii) Prepare Imprest Warrants to ensure set accounting standards are being followed in regards to release of imprest (ix) Record and maintain Imprest memorandum to maintain tracking (x) Ensure accounts records and registers are maintained and updated (xi) Receive memos and support documents to ensure proper payments are released to the respective parties. (xii) Accurately record and file accounts correspondences to ensure timely and accurate payments (xiii) Fill payment vouchers accurately to ensure proper payments are disbursed (xiv) Ensure data is entered correctly to maintain proper accounting standards are followed (xv) Check computation of salaries to eliminate any discrepancies in the payroll before payments Operational Responsibilities a) Qualifications Knowledge and Skills: (i) K.C.S.E minimum grade, C- (minus) (ii) Computer Literacy
National Police Service Commission Nairobi County, Kenya
Oct 11, 2017
Full time
Operational Responsibilities (i) Maintain a clean, friendly environment and orderly at the records offices in line with the standards in records management (ii) Provide technical support for all sections to ensure seamless operation of the records management division (iii) Ensure monthly and quarterly monitoring and evaluation are prepared and submitted to the Research, Monitoring and Evaluation department (iv) Coordinate dispatch and receipts of the institutions mails to ensure proper classification of documents (v) Verify documents to ensure efficient and effective population of vetting records for use by panelist (vi) Ensure security of records center and information materials to ensure proper maintenance of property Qualifications Knowledge and Skills: (i) Diploma in Records Management/Information Science/ Library Science (ii) Certificate in Records Management/Information Science/ Library Science. (iii) Computer Literacy (iv) Knowledge of Professional standards (v) Communication skills (vi) Interpersonal skills (vii) Organizational skills (viii) Ability to work under pressure (ix) Ability to work well with teams (x) Problem solving skills (xi) Supervisory skills (xii) Meet the requirements of chapter Six of the constitution of Kenya (xiii) Two(2)years of service in a comparable position from a reputable organization
National Police Service Commission Nairobi County, Kenya
Oct 11, 2017
Full time
Operational Responsibilities: i) Deal with all enquiries in a professional and courteous manner, in person, on the telephone or via e-mail to ensure smooth running of activities and information in the institution (ii) Maintain the general filing system and file all correspondence to ensure safe keeping and retrieval of the NPSC’s documents (iii) Assist in keeping the reception lobby clean and tidy at all times for a professional image of the Office of the Auditor General (iv) Maintain vigilance of any security threats and report any security issues to the line manager in the Office of the Auditor General to ensure security is enforced in the institution (v) Ensure customer enquiries are escalated to the appropriate staff and reverted to the customer within the agreed turnaround time Qualifications Knowledge and Skills: (i) Kenya Certificate of Secondary Education D+ (ii) Computer skills (iii) Communication skills (iv) Interpersonal skills (v) Organizational skills (vi) Ability to work under pressure (vii) Ability to work well with team (viii) Problem solving skills (ix) Meet the requirements of Chapter Six of the Constitution of Kenya (x) Two(2) years of service, or similar experience in a comparable position from a reputable organization
National Police Service Commission Nairobi County, Kenya
Oct 11, 2017
Full time
Managerial Responsibilities (i) Review and develop new and cost-effective transportation strategies for the transport services unit to achieve its budget targets which in turn feed into the procurement and Logistics department’s budget. (ii) Monitor the transport services unit records concerning routine maintenance and fuel expenditures in accordance to the directorate’s policies and procedures (iii) Appraise the staff in the department line with the schemes of service to ensure optimal performance Operational Responsibilities (i) Liaise with Human Resource department to co-ordinate staff training for drivers on the latest transport and traffic regulations to ensure they are well equipped (ii) Renew unit staff records on licensing for the drivers in accordance to the transport and traffic regulations to ensure compliance (iii) Supervise the routine maintenance and allocation and reallocation of vehicles and drivers to ensure proper usage of commission’s property (iv) Facilitate replacement and repair of spare parts and equipment of the vehicles by being the initiator of requests on the IFMIS system (v) Issues fuel to ensure proper utilization of funds (vi) Report on Monthly returns on fuel and maintenance to maintain compliance of standards (vii) Supervise cleanliness, housekeeping and maintenance of physical assets for functionality (viii) Ensure safe working conditions to minimize hazards and meet statutory obligations (ix) Ensure dispatch of mail for smooth flow of information (x) Maintain security procedures to ensure safety of staff and assets Qualifications Knowledge and Skills: (i) Bachelor’s degree in any discipline from a recognized a recognized institution (ii) Administrative officers induction course (iii) Computer literacy (iv) Knowledge of government transport policy. (v) Knowledge of budgeting (vi) Communication skills (vii) Interpersonal skills (viii) Organizational skills (ix) Ability to work under pressure (x) Ability to work well with teams (xi) Problem solving skills (xii) Supervisory skills (xiii) Meet the requirements of Chapter Six of the Constitution of Kenya (xiv) Six(6) years of service three(3) of which should be in a comparable position from a reputable organization
National Police Service Commission Nairobi County, Kenya
Oct 11, 2017
Full time
Operational Responsibilities (i) Coordinate progressing of orders already placed with suppliers for timely delivery (ii) Coordinate annual stocktaking and stores verification exercises to facilitate reconciliation with stock records and to inform the next year’s procurement plan (iii) Raise Purchase and Service orders in the IFMIS systems for initiation of payments to suppliers before submission to the Chief Finance Officer for approval (iv) Provide technical and administrative support to respective Committees during the tender and quotation opening process (v) Inspect and receipt goods to ensure accuracy of supplies delivered (vi) Receive, accept and inspect transaction on the IFMIS system and forward to accounts to ensure proper payments are made (vii) Handles internal standing imprest for the division to ensure proper utilization of funds (viii) Carry out market surveys and research to inform continuous improvement initiatives for the supply chain function Qualifications Knowledge and Skills: (i) Bachelor’s degree in Commerce - Economics, Business Administration, Procurement and Supplies Management, Marketing from a recognized University (ii) Computer literacy (iii) Knowledge of Public Procurement and Disposal Act (iv) Communication skills (v) Interpersonal skills (vi) Organizational skills (vii) Ability to work under pressure (viii) Ability to work well with teams (ix) Problem solving skills (x) Supervisory skills (xi) Meet the requirements of Chapter Six of the Constitution of Kenya (xii) Four (4) years of service in a comparable position from a reputable organization
National Police Service Commission Nairobi County, Kenya
Oct 11, 2017
Full time
Operational Responsibilities Co-ordinate and handle all matters pertaining to procurement of goods and services including contracts, sourcing for quotations to ensure procurement standards are maintained Ensuring the Commission gets quality goods and services from the suppliers to maintain the standards of the procurement function Liaise closely with Corporate Support Services office on repair works and general maintenance of the Commissions offices, equipment and servicing of vehicles to provide efficient and effective support of services Reconcile delivery of goods and services and validate suppliers’ invoices before passing over to Accounts Unit for settlement to ensure accurate delivery of purchases Assist to prepare, publish, evaluate and award RFQ’s, in the IFMIS system to ensure timely submission for approvals Prepare and assemble bid documents which include quotations and requests for proposal to ensure proper documentation is in place. Qualifications Knowledge and Skills: Bachelor’s degree in Commerce - Economics, Business Administration, Procurement and Supplies Management, Marketing from a recognized University Registered member of Kenya Institute of Supply Chain Management Diploma in Purchasing and Supplies Management / Chartered Institute of Supplies Management Computer literacy Knowledge of Public Procurement and Disposal Act Communication skills Interpersonal skills Organizational skills Ability to work under pressure Ability to work well with teams Problem solving skills Supervisory skills Meet the requirements of Chapter Six of the Constitution of Kenya Four (4) years of service in a comparable position from a reputable organization
National Police Service Commission Nairobi County, Kenya
Oct 11, 2017
Full time
Operational Responsibilities (i) Participate in the implementation of the Commission’s communication strategy and plan through the execution of the unit’s day to day operations (ii) Prepare the initial drafts of content for the office website , and social media platforms under the direction of the Senior Communications Officer (iii) Contribute in the development of departmental work plan and budget estimates (iv) Carry out the daily management and update of the Office’ social media platforms (v) Carry out daily media monitoring to track and report on any articles or newsletters mentioning National Police Service Commission or its stakeholders to inform proactive reputational management measures (vi) Provide technical and administrative support during the preparation of communication tools including drafting of initial content and design as well as printing the tools for public functions and publicity events (vii) Assist in the preparation and dissemination of the Information, Education and Communications materials (viii) Update and maintain National Police Service Commission media resource centre as instructed by the Senior Officer, Communications (ix) Produce multimedia materials on office activities and archive existing content for future reference and use (x) Draft advertisements for publication in line with the requirements of the Commission (xi) Draft press releases materials for review and onward transmission by the Senior Communications Officer (xii) Ensure safe custody of all communication tools and materials Qualifications Knowledge and Skills: (i) Bachelor’s degree in Journalism & Media Studies or related disciplines from a recognized university (ii) Computer literacy (iii) Knowledge in brand management (v) Knowledge in creative designing packages d) Knowledge in budgeting (vi) Communication skills (vii) Interpersonal skills (viii) Organizational skills (ix) Ability to work under pressure (x) Ability to work well with teams (xi) Problem solving skills (xii) Supervisory skills (xiii) Meet the requirements of Chapter Six of the Constitution of Kenya (xiv) Four(4) years of service in a comparable position from a reputable organization
National Police Service Commission Nairobi County, Kenya
Oct 11, 2017
Full time
Managerial Responsibilities   Implement the National Police Commission’s communication strategy and plan under the direction of the Manager Communication Research, write and distribute press releases to targeted media, and manage office publications, as well as periodic newsletters in line with strategy Carry out effective media monitoring using available systems and tools and oversee the update and maintenance of National Police Commission media resource centre Support the Manager Communication in continually evaluating external communications needs and make recommendations on the most appropriate interventions in liaison with all relevant stakeholders   Operational Responsibilities   Prepare articles and write-ups for internal and external publication as well as targeted presentations and speeches as required for review by Manager Draft key messages for target audiences internally and externally in line with National Police Commission’s communication and public relations strategy Provide professional and technical input into the development of content and the continuous update of the office website , and social media platforms Maintain and moderate the Commission’s information and user engagement channels including the intranet for staff as well as the website and other social media platforms for all users Track internal and external publications and written communications to determine their effectiveness and impact on target audiences Coordinate the preparation of communication tools including brochures, banners and branded novelties for public functions and publicity events   Qualifications Knowledge and Skills: Bachelor’s degree in Journalism and media or related disciplines from a recognized university Computer literacy Writing skills Knowledge of professional standards Knowledge of relevant legislation Communication skills Interpersonal skills Organizational skills Ability to work under pressure Ability to work well with teams Problem solving skills Supervisory skills Meet the requirements of Chapter Six of the Constitution of Kenya Six(6) years of service three(3) of which should be in a comparable position from a reputable organization
National Police Service Commission Nairobi County, Kenya
Oct 11, 2017
Full time
Operational Responsibilities   Implement standards, regulations and procedures by executing the day to day operations of the unit Facilitate proper office cash management by authorizing invoices before payments vouchers are prepared; Facilitate safe keeping of all accountable documents Approve internet banking Ensure supplier definition, invoice and Validate payments in the IFMIS system to maintain compliance of procedures Prepare and examine payments and revenue receipts to ensure compliance is maintained Check validity of tax compliance certificates online via TCC checker to ensure government regulations are followed Maintain income and expenditure records to keep track of documents Manage ledger to maintain proper Accounts book keeping   Qualifications Knowledge and Skills: Bachelor’s degree in Accounting or Finance Certified Public Accountant (CPA-K)or CPA part II Computer literacy. Knowledge of professional accounting standards. Knowledge of relevant legislation. Communication skills Interpersonal skills Organizational skills Ability to work under pressure Ability to work well with teams Problem solving skills Meets the requirement of Chapter six of the Constitution of Kenya Four(4) years of service in a comparable position from a reputable organization
National Police Service Commission Nairobi County, Kenya
Oct 11, 2017
Full time
Managerial Responsibilities (i) Facilitate the implementation of financial policies, standards and procedures by executing the day to day operations of the Finance and Accounts unit (ii) Contribute to the preparation and implementation of annual work plans and cash plans for the unit (iii) Act on incoming memos and direct them accordingly (iv) Provide input into the departmental work plan and compile budget estimates to inform the overall budgeting process Operational Responsibilities (i) Validate and authorize payment vouchers to ensure accurate payments are made (ii) Validate imprest warrants to ensure accurate amounts are authorized and disbursed (iii) Reverse imprest encumbrances for surrender of imprest. (iv) Approve and post encumbrances to ensure compliance with government regulations (v) Ensure daily check of the cash book to maintain accurate entries (vi) Prepare and reconcile bank statements for both fund and recurrent accounts (vii) Prepare final accounts and statements and periodic reports as required including reports on outstanding imprests and submit to the relevant authorities for review and approval (viii) Journalize salary vouchers. (ix) Notify Authority to Incur expenditure (AIE)holders of pending work for approval to ensure timely submission of vouchers for funds allocated to individuals (x) Approver for the NPSCs internet banking Qualifications Knowledge and Skills: (i) Bachelor’s degree in Accounting or Finance (ii) Certified Public Accountant (CPA-K) finalist (iii) Computer literacy. (iv) Knowledge of professional accounting standards. (v) Knowledge of relevant legislation (vi) Knowledge of budgeting (vii) Communication skills (viii) Interpersonal skills (ix) Organizational skills (x) Ability to work under pressure (xi) Ability to work well with teams (xii) Problem solving skills (xiii) Supervisory skills (xiv) Meets the requirement of Chapter six of the Constitution of Kenya (xv) Six(6) years of service three(3) of which should be in a comparable position from a reputable organization
National Police Service Commission Nairobi County, Kenya
Oct 11, 2017
Full time
Operational Responsibilities (i) Undertake statistical and research work in the department to keep up to date to new developments in the legal field (ii) Represent the National Police Service Commission in court cases to maintain the image and ensure proper representation in cases (iii) Liaise with the Attorney General on litigation and drafting matters (iv) Secretary to the Legal Affairs, Policy, Programmes and Appeals Committee of the Commission in the absence of the Legal Manager (v) Provide advisory or legal opinion to all staff to improve understanding of issues (vi) Analyse, evaluate, review, plan, recommend and draft legal documents to ensure the legal function is maintaining deliverables Qualifications Knowledge and Skills: (i) Bachelor’s degree in Law from a recognized (ii) Bachelor’s degree in Law from a recognized (iii) Advocate of the High Court of Kenya. (iv) Post Graduate Diploma in Law from the Kenya School of Law (v) Computer literacy (vi) Communication skills (vii) Interpersonal skills (viii) Organizational skills (ix) Ability to work under pressure (x) Ability to work well with teams (xi) Problem solving skills (xii) Supervisory skills (xiii) Meet the requirements of Chapter Six of the Constitution of Kenya (xiv) Four (4) years of service in a comparable position from a reputable organization
National Police Service Commission Nairobi County, Kenya
Oct 11, 2017
Full time
Operational Responsibility Analysis of all bank statements submitted by the vettees for the purpose of being vetted. Analysis of all the Income, Assets and Liabilities declaration forms submitted by the vettees for purposes of being vetted. Analysis of all Mpesa statements submitted by the vettees for purposes of being vetted. Compile and submitted report(s) on all financial analysis to the head of investigation; Perform any other financial function assign by the supervisor. Qualifications Knowledge and Skills: Bachelor’s degree in Commerce (Accounting or Finance option), Economics, Business Administration, Business Management CPA Part II Computer literacy Knowledge in budgeting Knowledge of relevant legislation Knowledge of Public Finance management Communication skills Interpersonal skills Organizational skills ( Ability to work under pressure Ability to work well with teams Problem solving skills Supervisory skills Compliance with Chapter six of the constitution of Kenya Four(4) years of service in a comparable position from a reputable organization
National Police Service Commission Nairobi County, Kenya
Oct 11, 2017
Full time
Operational Responsibilities Perform supporting activities in the data gathering process, such as preparing questionnaires or locating and screening suitable interview subjects etc.  Assist Research Officer in collecting qualitative and quantitative data relevant to the NPSC Review existing material on the subject, such as books, newspaper and journal articles, internet resources, published data and creating summarized reports for the researcher to peruse. Gather and put together material for the research committee’s scrutiny Support the researcher in obtaining funds for the project, preparing grant applications Qualifications Knowledge and Skills: Bachelor’s degree in any Social Sciences e.g Sociology, Economics, Education, Journalism and any other related degree from a recognized University Computer literacy Knowledge of statistical packages such as SPSS, EViews, STATA Communication skills Interpersonal skills Organizational skills Ability to work under pressure Ability to work well with teams Problem solving skills Meet the requirements of Chapter Six of the Constitution of Kenya Two (2) years of service in a comparable position from a reputable organization
National Police Service Commission Nairobi County, Kenya
Oct 11, 2017
Full time
Operational Responsibilities   Review and validate all user acceptance test cases, to ensure appropriate strategies are developed and implemented, to enhance user acceptance and optimal utilization of implemented systems in the commission Liaise with Solutions Architects and Software Developers to verify and approve all design solutions, to ensure all the business requirements have been addressed by the technical solutions developed Liaise with the different departments within the commission to capture business requirements and to produce common Requirement Specifications & Use Cases, to support the development and launch of innovative IT solutions for the commission Conduct high level business and feasibility analysis, validate across operating companies and eliminate duplications, to ensure solutions developed earn the commission value for money in the delivery of service Review and validate all documented business processes and highlight any inefficiencies, to ensure appropriate solutions are developed and implemented to address the inefficiencies identified Resolve conflicts with solution provision versus business requirements where gaps arise, to ensure the commission is fully capacitated by the ICT department in the operations of the commission, and to build the trust of the user departments in the ability of the ICT department to provide full support to the operations of the commission Collect and document business requirements in a format that is useful to end users, ICT software developers, and IT Solutions Architects, to ensure the solutions developed and implemented meet the needs of the commission fully Verify the user requirements in line with the commission ICT infrastructure, and ensure the consolidation of the requirements to enable provision of solutions that provide support to all departments in the commission Install and support LANs, WANs, network segments, Internet, and intranet systems Design specification for all network equipment required for procurement to ensure compliance with the system specifications Carry out program testing ( Unit testing, Integrated testing and acceptance testing) to correct errors during programming   Qualifications Knowledge and Skills: Bachelor’s degree in Computer Science, ICT or related disciplines from a recognized university A+ and N+ CCNA Computer Literacy Budgeting Knowledge of relevant legislation Knowledge of Databases Knowledge of Networking Knowledge of ICT Professional Standards Communication skills Interpersonal skills Organizational skills Ability to work under pressure Ability to work well with teams Problem solving skills Supervisory skills Meet the requirements of Chapter Six of the Constitution of Kenya Four(4) years of service in a comparable position from a reputable organization
National Police Service Commission Nairobi County, Kenya
Oct 11, 2017
Full time
Operational Responsibilities   Collaborate with software developers in the installation of new applications, and in the upgrade or migration of existing Information Technology systems, to ensure minimal disruptions to business operations during the processes, and to enhance the success of the processes Collaborate with the Information Communication Technology user support team to resolve issues identified and escalated during daily operations, to support the smooth operations of the commission, and to enhance the trust of the users in the ability of the ICT department to provide efficient and effective ICT support in the commission Perform root cause analysis for recurring incidents, formalize test plans and implement troubleshooting procedures associated with database applications, to ensure fast response to the needs of the users and hence facilitate smooth operations of the commission Perform database troubleshooting and database restoration in the event of failure or disaster, to ensure the protection of the commission information that is critical in the commission Conduct backup and recovery management for the assigned databases, to support efficiency and effectiveness in the delivery of the commission operations due to availability of critical information , and to ensure proper storage of information that is critical in the operations of the commission Conduct performance tuning on the production databases, to ensure the databases have the required capacity to support the operations of the commission Conceptualize, design and implement data management systems Design maintenance procedures by putting them into operation Manage database security/integrity and backup procedures to ensure disaster recovery plans are implemented Write disaster recovery plans and data archiving for the commission to ensure business continuity Liaise with Systems Analyst, programmers, and the ICT Technical staff to ensure proper project implementations on data management Liaise with contracted companies to ensure what is stipulated in the contract is adhered to.   Qualifications Knowledge and Skills: Bachelor’s degree in Information Technology, Business Information Technology, Computer Science or related disciplines from a recognized university Must have a certificate in database management system such as, Microsoft SQL Server, IBM DB2, MySQL and Oracle Knowledge of Structured Query Language. Knowledge of relevant legislation. Knowledge of professional standards. Communication skills Interpersonal skills Organizational skills Ability to work under pressure Ability to work well with teams Problem solving skills Supervisory skills Meet the requirements of Chapter Six of the Constitution of Kenya Four(4) years of service in a comparable position from a reputable organization
National Police Service Commission Nairobi County, Kenya
Oct 11, 2017
Full time
Operational Responsibilities (i) Accurately record, file and distribute all inward and outward correspondence to the relevant officers to ensure timely delivery and action on documents (ii) Accurately store, arrange, index and classify records to for easy references and access of information (iii) Assist in the development of filing systems and maintain both electronic and paper-based files in the commission to ensure timely retrieval and data integrity. (iv) Set up, maintain, review and document of records systems so as to increase efficiency in the commission (v) Assist in the preparation of reports on files for disposal to ensure up to date records are kept in line with disposal commission guidelines. (vi) Assist staff with requests to locate and retrieve documents that had been archived to ensure efficient service delivery (vii) Repair torn files to ensure order and safeguard all commission documents (viii) Record all mails and files received in the unit before submission to the relevant departments to ensure a proper paper trail and accountability of documents Qualifications Knowledge and Skills: (i) Bachelor’s degree in Information Science/ Records Management /Library science or its equivalent from a recognized NPSC. (ii) Higher diploma in Records Management/Information Science/ Library Science. (iii) Computer Literacy (iv) Knowledge of relevant Legislation (v) Knowledge of Professional standards (vi) Communication skills (vii) Interpersonal skills (viii) Organizational skills (ix) Ability to work under pressure (x) Ability to work well with teams (xi) Problem solving skills (xii) Supervisory skills (xiii) Meet the requirements of chapter Six of the constitution of Kenya (xiv) Four(4) years of service in a comparable position from a reputable organization
National Police Service Commission Nairobi County, Kenya
Oct 11, 2017
Full time
Managerial Responsibilities (i) Provide leadership in the development and implementation of the records management strategy that is derived from the overall Corporate Support Services directorate to ensure the National Police Service Commission’s records systems and processes are efficient (ii) Implement divisional budgets and work plans to ensure adequate allocation of resources (iii) Participate in the implementation of policies and procedures to support the achievement of the records management division and the overall Corporate Support Services directorate (iv) Offer leadership in the records management committee meetings, that formulate records policies and procedures, to ensure properly formulated policies and procedures so as to add value to the records management division Operational Responsibilities (i) Ensure reports on various service areas are compiled on a monthly basis to ensure proper reporting and accountability (ii) Develop divisional operational plans in line with the overall strategy of the commission to act as a guide to staff in their daily operations (iii) Responsible for the customer relationship management for the division to enhance service delivery (iv) Lead teams in the identification of modern and appropriate state of the art technologies and facilitate adoption for service delivery in records management in the commission (v) Ensure sufficient storage and effective records retrieval systems are in place for enhanced documents retrieval in the department (vi) Mentor and coach staff members within the division to enhance work performance as set out in the appraisal schemes (vii) Train and develop staff in the division in line with both individual and divisional performance objectives to empower and motivate the staff (viii) Appraise the staff in the department line with the schemes of service to ensure optimal performance (ix) Initiate survey, appraisal and disposal of files/ documents in liaison with the Director Kenya National Archives and Documentation Services to ensure proper management of documents (x) Ensure efficient and effective population of vetting files for panelists to ensure proper retrieval of documents Qualifications Knowledge and Skills: (i) Bachelor’s degree Information Science/ Records Management/Library Science. (ii) Higher Diploma in Records/Information Management, Information Science/ Library Science (iii) Computer Literacy (iv) Knowledge of relevant legislation (v) Knowledge of Professional standards (vi) Budgeting (vii) Communication skills (viii) Interpersonal skills (ix) Organizational skills (x) Ability to work under pressure (xi) Ability to work well with teams (xii) Problem solving skills (xiii) Supervisory skills (xiv) Meet the requirements of chapter Six of the constitution of Kenya (xv) Six(6) years of service three(3) of which should be in a comparable position from a reputable organization
National Police Service Commission Nairobi County, Kenya
Oct 11, 2017
Full time
Operational Responsibilities Provide guidance on interpretation and application of HR Policies and Procedures to employees in the divisions for the attainment of set standards Validate information collected on letters of promotion, probation, appointment to ensure accuracy of data Facilitate recruitment and selection function within the Commission and NPS to ensure accurate numbers with capacity Secretariat to the Recruitment, Appointment and Promotions Committee to ensure decisions made are acted upon Facilitate implementation of the recommendations of the NPSC Human Advisory Committee to achieve actions on decisions Facilitate implementation of the recommendations of the Policy programmes, Legal affairs and appeals Committee to ensure timely response to matters Compile and analyze appeals on dismissal and transfer cases to ensure policies are being followed Handle telephone calls and walk in clients on issues of appeals Qualifications Knowledge and Skills: A Bachelor’s degree in Human Resource , Social Sciences such as Government, Social, Public/Business Administration Computer Literacy Knowledge of relevant legislation Knowledge of professional standards Communication skills Interpersonal skills Organizational skills Ability to work under pressure Ability to work well with teams Problem solving skills Supervisory skills Meet the requirements of Chapter Six of the Constitution of Kenya Four(4) years’ of service, or similar experience in a comparable position from a reputable organization
National Police Service Commission Nairobi
Oct 11, 2017
Full time
Managerial Responsibilities Interpret, implement and apply HR policies, standards, and procedures on human capital management matters Participate in development and review of Human Capital Management Manuals and Guidelines. Participate in the preparation of the Human Capital Management budget and work plans Operational Responsibilities Establish measures to ensure consistency HR practices which include compensation, job profiles and organizational structures Works closely with various departments, increasingly in a consultancy role, to assist line managers to understand and implement policies and procedures Conduct exits for staff to ensure alignment of process and procedures Train and sensitize staff on scheme of service and benefits to facilitate empowerment of staff Advice staff on all aspects of the Human Capital function which include recruitment and performance management, to ensure awareness of staff on the expectations of the organization, and the benefits and opportunities available to the staff Process injury claims as reported and forward them to service providers for timely payment  Forward documentation to service providers on group life claims to ensure payments are made in a timely manner Conduct end year evaluations and ensures Mid- year review are done to maintain HR set guidelines on performance schemes Prepare and update Complement surplus and deficit with a view of deployment of staff to address imbalance Prepare Revised Personal Emolument Budget Prepares and disburses salaries for payment by the Accounts function Ensure all staff payments are up to date to maintain accuracy and consistency Makes the recoveries of overpayments, imprest, filling of Tax Returns and salary stoppages to ensure compliance with HR functional practices Ensure implementation of HR decisions on Promotion, Confirmation of appointment are acted upon Ensure NHIF Returns are filled on monthly basis Qualifications Knowledge and Skills: Bachelor’s Degree in Social Sciences, Business Administration and/ or Human Resource Higher Diploma in Human Resource Management Computer Literacy Knowledge of relevant legislation, Knowledge of professional standards Knowledge of Budgeting process Communication skills Interpersonal skills Organizational skills Ability to work under pressure Ability to work well with teams Problem solving skills Supervisory skills Meet the requirements of Chapter Six of the Constitution of Kenya Six(6) years of service of experience three(3) of which should be in a similar or a comparable position from a reputable organization