Finance Coordinator

  • Danish Refugee Council
  • Nairobi County, Kenya
  • Dec 06, 2017 - Dec 19, 2017
Full time Finance

Job Description

Responsibilities and Tasks: 
  • The Finance Coordinator refers to and works in close collaboration with the finance and senior project staff of each of the implementing agencies. Specific responsibilities include:
  • Responsible for financial progress against agreed targets of the project across all implementing agencies and areas 
  • Responsible for ensuring the timely and quality completion of all financial deliverables and reports in accordance with EU guidelines 
  • Oversee financial and administrative management of the programme, ensuring compliance with DRC and EU rules and regulations 
  • Support the establishment of effective financial reporting and financial management mechanisms including budget phasing in line with work plan, procurement plan, M+E plan, Inception Phase planning and others. Ensure the TDL’s are cleaned for donor reporting  
  • Organise and lead monthly BFU/TDL reviews meeting & monitor actual spending and advise programme teams on financial issues (overspends, underspends, compliance issues, clearing of outstanding advances etc.)  
  • Provide additional technical assistance to partners as necessary to maintain high standards of compliance.  
  • Prepare budget re-alignments where needed in collaboration with consortium member finance teams 
  • Develop a strong working relationship with the finance focal point of each agency and each field team.  
  • Participate in consortium Project Steering Committee meetings and Technical Working Group meetings, and ensure implementation of corrective measures related to finance/expenditure/compliance.  
  • Monitor the liquidity levels of the field offices and ensure that cash requests are handled on time as per the agreed deadlines.  
  • Minimize financial risks by ensuring that consortium members’ financial policies and procedures are strictly adhered to through predefined effective internal control system.  
  • Check on the completeness, accuracy and validity of information regarding payment documents before payments are effected.  
  • Ensure the implementation of recommendations raised through internal  & external audits, compliance audits etc.,   
  • Support the PMU in internal and external audit process.  
  • Coordinate with consortium members and/or with NGO Liaison bodies to obtain relevant local tax laws/requirements and ensure all partners are in compliance. This includes obtaining tax exemptions (i.e. Value Added Tax [VAT]) letters on yearly basis where needed.    
  • Coordinate with consortium member HR departments to ensure all taxes related to staff salaries are paid in a timely manner to the relevant departments. This included taxes for Expatriate salaries, where applicable.  
  • Coordinate with the Procurement and Logistics departments of consortium members to ensure the relevant taxes (if applicable) are indicated in all supplier documentation and paid to the relevant departments in a timely manner.
  • Relevant university degree in Financial Management, Accounting, or any other relevant field. 
  • At least five year’s work experience in field of finance/accounting/book keeping in an NGO or the commercial sector.  
  • Experience managing complex activities involving coordination with multiple project partners 
  • Proven experience in NGO programme budget management, including reporting and compliance. Previous experience managing an EU grant would be a plus.   
  • Advanced experience/skills in MS Excel (experience in working with formulas).   
  • Ability to train and build the capacity of finance and programme staff   
  • Experience living and/or working in complex emergency locations preferred.  
  • Communication Skills: Excellent writing and verbal skills in English  
  • Adaptability and flexibility: Ability to manage a large workload and multiple tasks in a fast-paced environment with tight deadlines.  
  • Work style: Highly organized team player, pro-active and with demonstrated strong personal initiative and decision making ability. Proven solid analytical and problem solving skills.