Finance Manager

  • African Voices
  • Nairobi County, Kenya
  • Dec 11, 2017 - Dec 22, 2017
Full time Accounting

Job Description

  

Key Responsibilities

  • Actively contribute to strategic and organisational planning and decision-making at senior management level based on up-to-date accounts, projection and forecasting, and organisational systems and policies.
  • Coordinate the annual financial planning process and support development of the annual budget and consolidation.
  • Prepare rolling forecasts, for controlling income and expenditure, cash-flows, variance analysis and commentaries.
  • Prepare monthly and quarterly management accounts and projections and other relevant reports for analysis and decision-making by budget holders, the CEO and the Board of Trustees.
  • Manage all financial, project and grants accounting; ensure that expenditures are consistently aligned with grant and project budgets throughout the grant/project period.
  • Ensure that compliance with Kenya taxes, including VAT and withholding taxes, including keeping up to date with regulatory changes.
  • Produce regular salary payments and records, PAYE, social security, national insurance and pension contributions in accordance with HMRC and Government of Kenya requirements.
  • Manage the annual audit including year-end accounts in conjunction with the statutory auditors to ensure annual accounts are produced within the required deadlines and regulatory framework.
  • Ensure books and records are maintained (using accounting software) to satisfy statutory requirements as well as management reporting.
  • Keep up to date with changes in financial regulations and legislation and advise management on major financial issues which arise.
  • Monitor, review and where necessary propose amendments to the financial policy framework and the risk management register for decision by the CEO and the Board.
  • Support the CEO and the Board to ensure quarterly updates and commentaries for the risk management register
  • Procurement: ensuring transparent procurement procedures are in place to ensure open competition and value for money.
  • Ensure prompt payment of suppliers and subcontractors, check and maintain documentation for subcontracts.
  • Will likely have some line management and team responsibilities for administrative functions - in Cambridge, UK and Nairobi, Kenya.

 Person Profile (Preferred knowledge, skills and experience)

  • Education to degree standard.
  • Professional Accounting Qualification (CPA(K),ACA, ACCA, CPA,CIMA or similar) or equivalent experience.
  • Skilled in using spreadsheets, knowledge of Microsoft Office and experience of using a finance database (we use Xero).
  • Minimum 5 years of experience in a similar role for a donor-funded not-for-profit organisation or social enterprise.
  • Strong planning and organisational skills to provide strategic advice to senior management and board of trustees.
  • Significant experience working in accounts and grants management environment at a senior level, ideally gained in a not-for-profit, donor-funded organisation.
  • Experience of developing financial systems to support international operations.
  • Strong audit and internal controls knowledge with the ability to highlight weaknesses and make appropriate recommendations.
  • An ability to explain complex financial issues to a wide range of people, including those without financial expertise, is a key part of the role.
  • Excellent written and oral communication skills.
  • Proactive, highly motivated and able to use initiative to a significant degree.
  • Enjoys working in a small team, in a fast-moving environment.  
  • The right to work in Kenya at the time of appointment