Specific duties and responsibilities:
- Prepare and maintain country and consolidated accounts in accordance with Living Goods Financial policies and procedures.
- Submit a monthly checklist to the Chief Finance Officer in line with the monthly reporting timetable and establish effective financial planning, analysis and measurement techniques, and oversee the development of financial reporting, business plans, forecasts and budgets for Living Goods Kenya, Regional and other Living Goods entities.
- Implement all aspects of cash flow, cost allocation, budgeting, forecasting, financial statements, consolidations, financial modelling and analysis for a complex social enterprise.
- Direct all appropriate accounting activities including accounts receivable and payable, bank reconciliations, grants accounting, and work with partnerships to ensure appropriate accounting and banking procedures.
- Ensure effective controls and procedures for all Branch related processes
- Develop, maintain and monitor internal controls over all Living Goods Kenya finances and ensure that such internal controls are consistent within Living Goods. Ensure appropriate policies and procedures are developed, communicated and monitored. Assess strengths and weaknesses of financial management strategies and implement strategic and tactical steps to improve them.
- Coordinate the activities of external auditors and respond to external auditors’ reports including the implementation of recommendations. In this role he/she will also prepare the annual consolidated financial reports.
- Maintain current knowledge of regulatory requirements affecting Living Goods Kenya financial operations, including applicable tax laws in Kenya and in any new countries LG may establish operations in.
- Work collegially with other members of management and staff to integrate financial elements into its programmatic strategy.
Financial Planning and Budgeting:
- Lead the process in the preparation of Living Goods Kenya budget estimates
- In partnership with the country teams, provide input on the preparation of Living Goods administrative budget estimates for submission to the Board for discussion and final approval.
- Regularly monitor expenditure against budget and advises the Country Director on variances, cost escalations, and budget re-allocations
- Counter-approve all Local Purchase Orders (LPO’s) signed by the Operations Teams
- Act as first signatory on all payments (cheques and wire transfers) to suppliers
- Ensure correct allocation of costs and review Living Goods global cost structure and allocations.
- Review and authorize the staff payroll on a monthly basis
- Ensure that all statutory deductions are effected and remitted within the stipulated period(s).
- Liaise with the administrators of the Living Goods Kenya staff provident fund, to ensure that proper records are kept and that the scheme conforms to Kenyan law and practice
- Ensure that banking arrangements are adequate to support the activities of Living Goods
- Ensure all bank transactions conform with the agreed upon banking contracts, controls and arrangements
- Maintain cash flows and liquidity at optimum levels
Annual accounts and Audit:
- Prepare the annual accounts for Living Goods Kenya and the consolidated accounts for Living Goods.
- Facilitate the carrying out of the external audit
- Regularly review and update Living Goods Kenya internal controls and procedures manual and ensure such controls are consistent within Living Goods
- Advise the CFO on any necessary amendments
- Partner with the CFO and the Senior Leadership to build a culture of high performance at Living Goods.
- Recruit and provide line management, mentorship and support to the Finance teams.
Relevant Experience and Professional Qualifications:
- Minimum of 10 years’ experience in Finance and general accounting and at least 4 years of experience working at a senior level in a multi donor, multi program International NGO.
- Bachelor’s degree in business administration, economics, accounting, finance or related field. Along with a CPA (K) or ACCA finalist qualification.
- Demonstrable understanding or certification in key donors rules and regulations for cooperative agreement, contracts, procurement, and sub awards management and project administration.
- Exceptional numeracy and analytical skills
- Computer proficiency and familiarity with a range of software applications including MS Excel, MS Word, and accounting/ERP packages.
- Working knowledge of not-for-profit and private foundation law and accounting regulations.
- Experience with ERP software desirable
- Sound technical skills.
- Excellent oral and written communication skills.
- Problem-solving skills and initiative.
- Strong attention to detail and an investigative nature.