Logistics Assistant

  • Norwegian Refugee Council
  • Dadaab, Garissa County, Kenya
  • Dec 21, 2017 - Dec 24, 2017
Full time Administration

Job Description

Job description

  • Adhere to NRC policies, tools, handbooks, guidelines, procedures and donor requirement,
  • Register and/or prepare requisitions, quotations and purchase orders and update status reports 
  • Prepare and file documents as required by line manager 
  • Prepare periodic procurement status reports and share appropriately
  • Liaise with warehouse assistant on the planned delivery of materials meant for warehousing and obtain
  • necessary documentation to facilitate payments to vendors 
  • Track current procurements and update them bi-weekly as per the Procurement Tracker Sheet (PTS) and forward the PTS to the line manager by 5th of every month 
  • Prepare RFQ, bid analysis and bid committee meeting minutes 
  • Liaise with suppliers to ensure prompt and accurate delivery of goods, services and equipment, 
  • Ensure logistics compliance in procurement matters 
  • Timely processing of payments to vendors 
  • Communicate response to vendors on status of their bids 
  • Document and records management 
  • Develop a standard list of supplies for Dadaab and establish prices catalogue
  • Manage inventory lists
  • Assist the Logistics Officer in running the Logistics Unit in Dadaab and provide support to other colleagues during periods of absence (Warehouse, Fleet, etc)

Qualifications

  • Hold a recognized Ordinary/Advanced Diploma in Business Administration/ Purchasing and Supplies
  • A degree in relevant field (Logistics/Procurement/Contracting/Supply) will be an added advantage 
  • Experience from working with procurement in a humanitarian/recovery context 
  • previous experience from working in complex and volatile contexts
  • At least 3 years previous work experience in service in the same functional area preferably with UN or NGO’s 
  • Documented results related to the position’s responsibilities 
  • Accuracy and keen to details 
  • Ability to use computer systems in daily performance and possession of a good knowledge of spreadsheets, Word processors and database system is required.

Education field

  • Logistics

Education level

  • College / University, Bachelor's degree