Programme Manager, Kenya

  • Christian Aid
  • Nairobi County, Kenya
  • Oct 02, 2017 - Oct 11, 2017
Full time Management Project Management

Job Description

Role purpose

To lead and manage a growing portfolio of partners and projects/programmes within the Kenya programme and within a strategic and policy framework agreed with the country manager and divisional head.

This role will manage the programme team by providing oversight and technical input that ensures programmes staff and partners effectively design, develop, plan, budget, implement, evidence, learn and communicate the impact from interventions within the programme and provide appropriate support and capacity building for partners. (30%)

To engage with internal and external donor reporting and communications. (S)he will ensure PROMISE information and documentation is upto date and that evidence-based reporting and communication products are developed through planning, drafting, proof-reading, fact-checking and cite-checking programme documents as needed. The role will review and sign off any external communication products before they are shared externally (30%)

Fundraising including from institutional donors (30%). To ensure a strong link exists between our programme and advocacy and provide representation for programme and on country issues. To engage with effective fundraising, liaison and networking with donors DFID, EC, AUSAID, USAID and others networks such as the ACT Alliance Kenya Forum and the Kenya START Network intiatives/networking.

Personal development through learning, training, conference, workshops, publications 10%

Key outcomes

  • Project management, thought leadership and fundraising practice in the programme is anchored in Christian Aid strategy, policies, systems, processes and guidelines.
  • Effective people management from recruitment, development, and performance management leading to a high performing team who are meeting their objectives.
  • Decisions on country and/or regional strategy informed by linkages between partner work, communications and fundraising within the UK and Ireland.
  • Effective projects and programmes delivered at high quality with impact in line with agreed aims.
  • Strong portfolio of partners able to respond and support Christian Aid’s advocacy, fundraising and communications agenda and positive working relationships with partners developed through regular communication.
  • Funds used for designated purpose. Compliance with financial policies and procedures including reporting requirements.
  • Growing portfolio of funding and new project through quality project proposals within Christian Aid’s corporate and country level strategic frameworks, and strong monitoring and evaluationprocedures.
  • Decisions on programme, project and advocacy work in the region or division informed by Christian Aid’s strategic focus areas.

Role agility

  • Expected travel per annum: Up to 40 days
  • On call/unsocial hours: Yes, in event of Christian Aid response to humanitarian emergency.
  • Surge capacity for emergency responses: Choose an item.

In order to respond to ever changing demands within the environment, Christian Aid operates within an agile framework (both in workforce and operational) that requires from all employees, a high level of responsiveness and adaptiveness to processes and structures making flexibility and a project based working approach the norm. To sustain this system, managers may/will agree further details of specific tasks and duties as part of the performance agreement. Any reasonable duty may be assigned that is consistent with the nature of the job and its level of responsibility, and employees may be required to change the focus of their role from time to time.

Role context

The role works within the International Programme role family and is positioned in Kenya Country Programme management team. The role is key in leading and managing the programme teams and partners to ensure quality and excellence in projects' design, delivery and evidencing of impact within agreed frameworks. The role has the overall responsibility for programme/project delivery and quality control, donor reporting and compliance, proposal development and convening regular programme review and reflection sessions and partners consortia. The role is required to travel significantly.

Role requirements


External Key relationships with partners. Liaising with institutional donors. The role is responsible for managing relationships with partners, government departments, service providers and coalition partners to advance community and Christian Aid interests

Internal The role is line managed by the Country Manager, sits on the country programme management team with horizontal relationships with support teams (finance, PFD, communications, programm performance, etc). The role line manages staff working on the programmes/projects directly or indirectly and is responsible for all their performance and performance management.

Decision making

Budgetary/savings responsibility This role is responsible for managing the whole portfolio of the grants within the country programme amounting to about over £1 million per year and ensuring through planning and oversight that partners and staff are managing resources optimally, delivering intended results and value for money. This role is responsible for donor contract and risks management across 3 all projects within the .

Decision Making: Managing and leading work within the country programme partner portfolios and projects. Decisions made within project life cycle, providing technical input when required. Decisions on appropriate recruitment methods for work group and ensure work group are motivated and managed effectively. Control and monitor donor budgets in liason with the Programme Funding Officer. Develop, manage and oversee the implementation of the programme and provide strategic oversight on the programme including developing the visibility of the programme at regional level. Appraise, monitor and review partner’s programme according to CA, DFID, USAID, EU and other donor requirement. Representing Christian Aid both internally and externally

Analytical skills

Ability to analyse and scan the operating context and design projects that respond and fit in with the context. Ability to analyse stakeholders, power holders and the partnership portfolio and then make programming recommendations. Ability to analyse funding context and participate in decision making regarding funding calls.Ability to develop sunccinct programme review reports based on robust evidence for sharing with stakeholders or project outcomes and impact.

Developing self and others

Number of Direct reports 5

Overall people management responsibility 5

This is a senior management role in the team and the role holder is largely responsible for their own work and supporting and influencing that of others within the parameters set by the country manager. This role will lead in learning and convening of learning events for staff and partners as part of the programme review and learning.

Role related checks Child protection clearance: Not required

Counter terrorism screening: Not required

Person specification

Applied skills/knowledge and expertise Essential

  • Degree in a development related subject or equivalent
  • Enterprenurial mindset and practice, a self-leader, teamplayer and decisive person.
  • Knowledge of development issues in the context of Kenya, of programme management tools and techniques, including financial management tools, of organisational development, of capacity building tools and techniques
  • Substantial experience of international development programme management, including of management of back donor funded projects, and field based management
  • Multi-sectorial knowledge and/or experience in climate change, health, governance, markets
  • A team culture approach to work with an attitude of self-leadership, thought leadership, respect, mutual accountability, and being connected and co-creating with others.
  • Emergency relief, preparedness and humanitarian aid and their integration and linkage to longterm development work.
  • Knowledge of major donor funding regulations
  • Experience in partner support and capacity building
  • Experience of living and working in a developing country
  • Experience of programme appraisal, monitoring and evaluation and financial management, working with local indigenous partner organisations
  • Staff and resource leadership and management experience 


  • Post graduate qualification in related area
  • Knowledge of the socio-political context in the country or region
  • Advocacy issues in the country or region
  • Experience of working in the region and knowledge of key development issues in the region
  • Experience of local and international advocacy work
  • Experience of managing large and complex budgets and of financial compliance issues

Digital/IT competencies required

  • Word, Excel, PowerPoint: Intermediate
  • Web content design & development: N/A
  • Internet based collaboration tools and video calling: Basic
  • Social Media: Basic
  • Data Visualisation: Basic